Add Price Items

Price Items define how costs are calculated or distributed in your Price List.

Prerequisites

• A Price List
• Admin or Contributor permissions
• Assets assigned to at least one Billing Account

1. Choose what you want to do

Price items work in three ways:

• Fixed unit price: Define how the price is calculated (per asset or fixed) and let vScope calculate the total
• Split total cost (Chargeback/Showback): Define a total cost and let vScope split it across Billing Accounts
• Manual: Add the quantity in the agreement. Use when the quantity cannot be found in vScope’s asset repository.

2. Create a price item

Once you know what type of pricing you need, create the Price Item:

1. Open a Price List in Price List Overview
2. Click Create Price Item

Select type

Choose how the Price Item should work:

• Fixed unit price: vScope calculates the total based on assets or a fixed rule
• Split total cost: vScope splits a total cost across Billing Accounts
• Manual: Quantity is manually updated by the user.

Configure the price item

The fields shown depend on the selected type:

If you selected “Calculate cost”

• Choose Asset type
• Define how quantity is calculated:
  • Per asset
  • Based on a tag value
• (Optional) Add filters
• Set Price, Unit, and Currency

vScope calculates the total cost based on matching assets.

If you selected “Split total cost”

• Enter a Monthly Total
• Choose how to distribute it:
  • Equally between assets
  • Based on tag value
• (Optional) Define scope or filters

Note

vScope splits the total across Billing Accounts that use the Price List.

If you selected “Manual”

• Enter the unit price
• The quantity is added on each agreement under Edit > Add price item

3. Saving

Finally, click Save to add the price to the price list.

Copy an existing price item

Reuse existing price items to save time.

Copy from a template

Templates provide ready-made pricing rules.

1. Open the Templates tab in Price Lists
2. Hover a price item → Add to price list
3. Select an existing Price List or create a new one
4. Adjust price and details as needed (templates remain unchanged)

Copy from another price list

Reuse existing configurations across Price Lists.

1. Open a Price List
2. Click Create Price Item → Copy from price list
3. Select source list and item
4. Review configuration and adjust price if needed
5. Save

Tip

• Start simple (e.g. price per server) and refine later
• Use filters to ensure pricing only applies to relevant assets
• Use Split total cost for known, shared costs