Price Lists and Templates

This article explains how pricing works in vScope Billing, how Price Lists and Price List Templates are used, and how you can efficiently customize pricing for your own agreements.

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Overview

Pricing in vScope Billing is built around price lists and price items.

• Price Lists define what is priced and how much
• Price Items define individual pricing rules
• Templates provide ready-made pricing structures that you can copy and customize

This approach allows you to get started quickly using bundled templates, while still retaining full control over your own pricing.

Price Lists

A Price List defines how assets are priced for one or more agreements.

You can create multiple price lists to support:

• Different customers or billing models
• Different currencies
• Separate internal and external pricing
• Scenario-based comparisons

A price list does not contain assets. Instead, it contains price items, which are evaluated against assets when an agreement is calculated.

Price List Templates

vScope provides bundled price list templates that are continuously maintained and updated by vScope.

Templates are designed to help you:

• Get started faster with billing
• Reuse common pricing models
• Avoid manual setup for large service catalogs (for example Microsoft 365 licensing)

Important characteristics of templates

• Templates are read-only
• You cannot edit prices, names, or filters directly in a template
• Templates never affect your existing price lists
• You must copy a template (or items from it) to use it in billing

Note

Templates are updated by vScope over time. Your own price lists are never changed automatically.

Viewing Price Lists

Go to Billing → Price Lists to see an overview of price lists. In this view you can see any price lists that belong to your organization and can be used in agreements.

You can:

• Edit price items
• Create new price items
• Group price items
• Apply the price list to agreements

Viewing Templates

In Price List Overview** Click on Templates to view bundled price lists provided by vScope.

You can:

• Preview all price items
• Copy an entire template into your own price lists
• Copy individual price items into existing price lists

You cannot edit templates directly.

Creating a Price List

You can create a price list in two ways.

Create a new price list (manual or copy)

1. Go to Billing → Price Lists
2. Click Create Price List
3. Enter a Name and select a Currency
4. Optionally select Copy From
   • An existing price list you already use
   • A bundled template
5. Click Create

After creation, the new price list appears in Price List Overview and can be edited freely.

Create a price list from a template

From the Templates view:

1. Locate the template you want to use
2. Click Add
3. Review the prefilled details
4. Confirm creation

The new price list is created as a copy of the template and is immediately available for use in agreements.

Price Items

A Price Item defines a single pricing rule.

Common examples:

• Cost per Microsoft 365 license
• Cost per CPU core
• Cost per user account
• Cost per installed application

Each price item includes:

• A price
• An asset type
• Filters that determine which assets are priced

When an agreement is calculated, vScope evaluates all assets linked to the billing account and applies matching price items.

Using Price Items from Templates

Templates allow you to reuse pricing without manual setup.

You can copy:

• All items from a template into a price list
• Individual items into an existing price list

Copy all items from a template

1. Open a template from the Templates tab
2. Click Create pirce list from template
3. Add a name to the price list and click Save

Copy a single price item from a template

1. Open a template
2. Hover over the price item you want to reuse
3. Click Add to price list
4. Select the target price list (or create a new one)

The copied item becomes a normal price item that you can edit.

Tip

When copying license-based price items, you will typically want to adjust the price immediately after copying to match your company’s agreement.

Creating a Price Item by Copying

You can also create a price item by copying from another price list.

1. Open a price list under Price List Overview
2. Click Create Price Item
3. Select Copy from price list
4. Choose a source price list and price item
5. Review the configuration
6. Adjust the price if needed
7. Click Save

If the source price list uses a different currency, vScope will notify you before saving.

How Pricing Is Applied

Pricing follows this process:

1. Assets are assigned to a Billing Account
2. A Price List is applied to a billing account to generate an agreement
3. vScope evaluates all assets against all price items
4. Matching price items generate rows in the agreement

This makes billing:

• Rule-based
• Repeatable
• Fully automated

Price Groups

A Price Group combines multiple price items into a single line in the agreement.

Typical use cases:

• Server bundles (Silver / Gold / Platinum)
• Fixed infrastructure packages
• Tier-based offerings

Although multiple price items are included, they appear as one aggregated row in the agreement.

Rules and limitations

• All price items in a group must apply to the same asset type
• You cannot group price items across different asset types

Creating a price group

1. Select multiple price items in a price list
2. Click Selected → Create Group
3. Define group details and optional filters
4. Click Save

Filters applied to a group also apply to all included price items.

Bundling Quantities

Bundling allows you to include a fixed quantity within a price group.

Example
A server package includes 16 GB RAM.
RAM pricing only applies to usage above 16 GB.

Bundling ensures included quantities are deducted before additional usage is priced.

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Key Takeaways

• Templates help you get started quickly but are always read-only
• You must copy templates or price items to customize pricing
• Your own price lists are never affected by template updates
• Pricing remains transparent, rule-based, and predictable